The desk is reserved in the frame and switches on the day the Teachers College opens. Everything else — Warehouse, Office, Representative, School Mail, Licenses, Front Office Cloud and the manual — is complete.
Enter your name and PIN.
Items at or below their re-order level. The Reports tab turns open demand into the next container plan.
Paste a ACE-PNG-ORDER block from a school's WhatsApp message. The license code inside is checked against the platform key — a genuine code proves which school sent it. This is the standard — and only — ordering channel for schools; anything else is a special request below.
The standard channel is the school's management app. A special request is the exception — phoned in, ordered outside what the app calculates — and only the administrator records one.
Entering a subject + PACE number that already exists updates that item.
Print QR labels for every shelf position. The format is C2-B4-S3 \u2014 container, bay, shelf \u2014 and matches the Bin field on stock items. Laminate and fix one to each shelf edge.
A container from the US, an air consignment, or any stock arriving. Paste manifest lines as Subject|PACE|Qty (one per line) or use the table. Receiving adds every line to stock and logs it against the shipment reference.
Schools are also created automatically when their first order is imported.
Every PACE across open orders (not yet dispatched), against stock on hand — what the warehouse owes schools right now, and what the next container needs to carry. Add re-order shortfalls for the full picture.
The number the whole strategy stands on: what a genuine PACE truly costs landed at Pangia, against what the photocopy sells for. Costs come from the Receiving tab (Add landed costs on each shipment). Win the market on this line and the piracy dies without a court date.
Every item marked as a catalog extra, in the block schools import into their management app. Send it by WhatsApp when the catalog changes — schools then browse and add extras to their normal orders.
Everything in this warehouse — stock, orders, schools, shipments, the log — in one file. Export weekly; import restores or merges onto another computer.
Hub sync is not yet connected on this copy. When the hub goes live, orders arrive here automatically from school apps and dispatch status flows back — per the hub specification. Until then, WhatsApp import above is the order channel.
Everyone paid by ACE-PNG the entity \u2014 tagged by function so payroll cost reads by operation. School staff stay in the school application; this list is the entity's employees only.
Semi-monthly (24 periods a year), matching the school application's payroll. SWT is computed on PNG resident brackets (K20,000/yr tax-free); Nasfund at employee 6% / employer 8.4% \u2014 the employer share is budgeted, not deducted. Adjustments and advances are entered per employee before committing. A committed run is permanent and feeds the Monthly Summary.
The entity's running costs \u2014 fuel, generator, casual labor, repairs, freight adjustments, office. Not stock purchases (the warehouse's landed-cost engine owns those) and not wages (the pay run owns those).
The one-page answer to "is ACE-PNG making money this month." Payroll and expenses fill themselves from committed runs and the register; revenue and cost-of-goods are entered for the month \u2014 warehouse revenue can be pulled from a warehouse backup file. This is a management view, not books of record: the registered entity's formal accounts live with its bookkeeper.
Cost of goods: use the warehouse costing engine's landed cost for what shipped this month.
Highest risk first. Green schools are certified from the desk; amber and red schools get the visits. Click a school for the full picture.
Every ruling this office makes — flags approved with reasons, declarations decided, submissions received — in one printable report. Who moderates the moderator: this file does, and anyone can read it.
CHAIN BROKEN — the school's sealed record fails verification: events were edited or removed. Treat as serious until explained. DISCONTINUITY — this submission does not continue the last one: the history was rewritten between exports. Serious. velocity — students completing PACEs faster than plausible (norm ≈ 6/month; flagged past 12 sustained). burst — large batches of scores entered on single days: term's work typed in an afternoon. backfill — old quarters' scores entered just before the export: records created for the submission, not during the year. scores — averages and spreads too good to be true (mean ≥ 93 with almost no variation, or most scores ≥ 96). supply — more High School PACEs completed than the school has purchased through the warehouse: the photocopy signal. corrections — an unusual rate of removed entries. NEVER SUBMITTED — licensed but no quarterly return received; every licensed school must return quarterly, pathway students or not — and receives its app updates through the same channel. SUBMISSION OVERDUE — more than a quarter since the last return. UNTRAINED PATHWAY SCHOOL — a school with pathway students but no fully trained supervisor and administrator on the national registry; pathway standing requires both, so this school heads the training schedule. no certified supervisor — no training certificate matched to this pathway school (loaded from the Events Portal); direct the next training intake here. declaration pending — the school has declared PACEs received outside the warehouse (e.g. donated from the US) and it awaits your decision; approving it feeds the supply check. Any flag can be marked Explained & approve after discussion with the school — the explanation is recorded, the flag turns green, and it stops counting toward risk. Reopen it any time.
Paste the school's ACE-PNG-MODERATION export, or load the file. The license identifies the school; the chain is re-verified hash by hash; and the submission must continue the previous one.
Load the register from the License Manager (Export register). Every licensed school then appears on the dashboard whether it has ever submitted or not — a licensed school that stays silent is the one to look at, and without this list it would be invisible. NEVER SUBMITTED and SUBMISSION OVERDUE flags come from here.
Load the registry file from the Events Portal (National Registry → Export registry file). Each pathway school is then checked for a fully trained supervisor AND administrator — the requirement for university and certificate pathway schools. A pathway school failing it gets a serious flag, not a soft one: there is no adequate route to university without trained staff. Training certificates (TRN) from the events backup and hand-added supervisors remain as fallbacks.
Load the warehouse backup file (Settings → Backup → Export in the warehouse app). Every school's High School completions are then checked against the PACEs they actually purchased — the supply flag comes from here.
Piracy sightings, print-shop evidence, and integrity incidents — the enforcement backstop, kept as a managed file. Every entry carries what was seen, where the evidence lives, and what happened next.
The moderation records — every school's chain history and submissions — in one file. This is the national record: export after every import session and keep copies in two places.
The eight official South Pacific categories are loaded with the published age divisions, safety exclusions and qualifying standards. The seed list is a working subset of the 140+ events — transcribe the rest from the official South Pacific A.C.E. Student Convention Guidelines, then export the rules file so every convention uses the same rulebook. Ages run from over 10 to under 20; the entries-per-student cap is set per convention.
The training log shows sessions attended. When a trainee meets the completion requirement (set on the event), issue their numbered certificate — the number comes from the register and the certificate is printed for hard-copy signing. Numbers are never reused.
Tick fee paid on registration or at the door. Certificates of completion are issued at the close of the conference — numbered from the register, printed for hard-copy signing.
Schools export the report from Settings → University Pathway → Export staff training report, quarterly with the moderation report. The license verifies the school; every staff member gets a national ID (STF-#####) that follows them between schools — when a supervisor appears at a new school, the registry records the transfer instead of creating a stranger.
A school crossing untrained staff, or a region crossing , calls for a training session in that region — open to every school, sized by the numbers below. Set each school's region in the table; thresholds:
Training PACEs still needed by monitors mid-course, summed nationally — the order list for the warehouse's next container.
Every certificate ever issued, in number order — the permanent record behind the hard copies. A certificate can be reprinted (same number, marked REPRINT) but a number is never issued twice.
Everything — events, registrations, entries, training logs, and the certificate register — in one file. Export after every registration session.
Define the tiers a school can earn from its self-assessment and the PACE discount each carries. These are policy, not code — change them any time; existing approvals keep the tier they were granted.
Every licensed school for the chosen year — received, reviewed, approved, or still to chase (due 31 October). Schools come from the license register plus anyone who has submitted.
Candidates arrive per student, as they finish. Each is verified against the school's sealed quarterly returns, then the Certificate Request Report goes to SCEE; the certificate comes back, and the student enrols in NOAS. Every step is stamped on the register.
Everything schools send through the hub lands here: messages, SCEE registration bundles, quarterly moderation returns, and (when school apps gain ordering) PACE orders. This is now the one place to check — the Convention Ops app keeps only convention-week traffic.
Review each bundle, then download it and import the file into the Convention Ops app (Setup → SC-Interchange). Mark it cleared once it's in.
Each return carries the school's sealed moderation report and staff training report. One tap feeds them straight into the Representative desk.
Annual SCEE self-assessments sent from school apps. They file themselves into the Representative desk (Self-assessments subtab) — this is the arrival log.
Year 12 Certificate candidacies from school apps. They file themselves into the Representative desk (Graduation & NOAS subtab) — this is the arrival log.
Ready for the day school apps send orders through the hub instead of WhatsApp — each arrives here and imports into the Warehouse desk with one tap.
One sign-in for the whole Front Office. The Director sees every desk including Licenses. The Accountant sees Warehouse and Office money. Warehouse staff see the warehouse without money. The Representative sees the field desk.
One small Firebase project (like each school's) keeps the office laptop and the warehouse tablet on the same records — warehouse, money, moderation, mail, everything. Paste the config snippet once per device, sign in, and the desks stay in step whenever there's signal; offline, everything keeps working and catches up later. Sign-ins here are cloud accounts (email + password) — separate from the PIN accounts above, which control what each person sees inside the app.
One file carries every desk on this computer — warehouse, office, and these settings. Export weekly. Importing restores all desks at once; each desk's own backup buttons still work for that desk alone.
Chapters follow the tabs across the top — the same rule as the school app: if you can see it on screen, it has a chapter.
